Fractional COO
Your company is generating revenue. But between unsent invoices, processes nobody follows and missing reports, you are losing money you can't see.
That's the problem I fix.
I work with founder-led companies ($500K–$2M revenue) as a Fractional COO. I work inside your operations, find where the money is leaking, fix the broken processes, and build the systems your team can actually run.
Sound familiar?
If you're a founder stuck in the weeds, you're not alone.
You started the company to build a business, and you spend your days in Slack writing instructions.
From This. To This.
Before
- ✗Founder is the bottleneck for every decision
- ✗Billing errors and invoices that don't get sent
- ✗Tools exist but are not connected, so there is no clear reporting
- ✗Reactive firefighting instead of strategic growth
After
- ✓Team operates autonomously with clear accountability
- ✓Billing overhauled, with lost revenue recovered within weeks
- ✓Optimized tool stack with AI automation and real-time reporting
- ✓Cash flow positive turnaround in under two quarters
Who's Behind This
I'm Stjepan, and I've spent the last 10+ years inside the kind of operational problems you are dealing with, as COO, Finance Director, and Operations Manager across service businesses, agencies, and local enterprises.
What that looks like in practice: • Billing and invoicing overhaul that recovered significant lost revenue within weeks • Custom AI-powered onboarding systems integrated with CRM, project management, and document tools • Full operational restructuring across departments: lower costs, higher productivity and revenue growth • Cash flow positive turnaround in under two quarters
I use AI and automation to remove manual work and give you clear reporting, so a small team can handle the work of a bigger one.
My 5-Step Framework
We build the systems together, step by step:
Diagnose
Deep-dive into your operations to identify bottlenecks, revenue leaks, and quick wins.
Document & Standardize
Create SOPs and process maps so your team knows exactly what to do and how.
Implement Cadence
Install weekly/monthly execution rhythms that keep everyone aligned and accountable.
Metrics & Accountability
Build KPI dashboards and reporting systems so you see problems before they become crises.
Embed AI & Automation
Once the foundation is solid, we add AI and automation to multiply output and cut costs.
Results from Past Projects
Here's what founders experience working with me:
$20K+
Monthly savings for clients
<2
Quarters to cash flow positive
60%
Fewer operational errors
20+
Hours/week freed for founders
Start with one process, then expand.
Most engagements like mine start with a 90-day commitment. I changed that. Start with the Quick Win: one bottleneck fixed in 1–2 weeks. We agree on ongoing work only if the Quick Win delivers.
The Quick Win Audit
This is for you if one process (onboarding, invoicing, reporting or client work) costs you hours every week and you want to see a result before committing to more. Fixed scope and a concrete result.
Book the Quick Win call- One specific bottleneck, scoped together on the call
- Process redesign + the automation built and shipped
- Handover to your team, who owns and runs it after
- No 90-day contract to start
Ongoing Fractional COO
For founders who want continuous operational leadership after the Quick Win proves the fit. Pricing on the call.
Ops Clarity Sprint
A focused engagement to map your operations, surface the biggest leaks and give you a prioritized roadmap.
- 90-minute deep-dive audit
- Process & bottleneck map
- Prioritized fix-roadmap
- One ops decision per month
Ops Engine
For founders who are ready to fix it. We run the restructure, install the systems and start layering in AI where it earns its keep.
- Full ops restructuring roadmap
- 2–3 process fixes per month
- AI automations layered in
- Weekly check-ins
- KPI dashboards
Fractional COO
A senior operator working inside your business. We run finance, team and revenue operations together.
- Full COO scope
- Unlimited process fixes
- Ongoing AI integration
- Weekly leadership calls
- Quarterly strategic offsites
Engagements start with a discovery call. I only take on work where I can deliver clear, measurable results.
Is This Right For You?
Ideal Client
- Founder-led company, $500K–$2M revenue
- Team of 10–50 employees
- A lot of operations and few systems, with several broken processes
- Revenue is growing, but margin and capacity are lagging
- Ready to make changes
Not a Fit
- Pre-revenue or very early-stage startups
- Founders unwilling to delegate
- Looking for "AI tools" without foundational structure
- Budget below $1,000/month
"Stjepan helped us map and streamline our core processes. Within weeks, we had clear SOPs and the team was operating independently. Game changer."
- Velocity Sellers
Let's talk about what's not working
A 20-minute call about your operational challenges and possible next steps. You will get concrete ideas whether we work together or not.